Administrative Procedures
This Administrative Procedures Manual is designed to be the primary written source of administrative direction for the Division. It is designed to be entirely consistent with the Board Policy Handbook, and is an extension of policy in the form of procedures. This Manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters.
There are 5 categories in which administrative procedures are placed in the Manual. The categories are:
100 – General Administration
- AP100 Education Sector Strategic Plan 2024
- AP104 School Learning Improvement Plans 2024
- AP106 Accountability Reporting 2024
- AP107 Enterprise Risk Management 2024
- AP110 School Community Councils 2024
- AP111 SCC Duties 2024
- AP112 SCC AGM and Elections 2024
- AP120 Policy and Procedures Dissemination 2024
- AP121 Review of Administrative Procedures 2024
- AP130 School Year and Hours of Operation 2024
- AP139 Cell Phone Usage 2024
- AP140 ComputerOnline Services Acceptable Use 2024
- AP141 Information Technology Workstation Security2024
- AP142 Remote Access 2024
- AP143 Social Media
- AP145 One-to-One Technology for Students 2024
- AP146 Artificial Intelligence
- AP152 Student and Parent Complaints and Grievances 2024
- AP155 Event Protocol2024
- AP161 Student and Staff Safety 2025
- AP162 Comprehensive School Community Health 2024
- AP163 Dangerous and Communicable Diseases 2024
- AP164 Insect Pest Management
- AP165 Nutrition in Schools 2024
- AP166 Tobacco and Use of Tobacco Products 2024
- AP167 Outdoor Air Quality
- AP170 Harassment2024
- AP180 Local Authority Freedom of Information and Protection of Privacy 2025
- AP185 Records and Retention Disposal Guide 2024
- AP190 Copyright 2025
200 – Instructional Programs & Materials
- AP201 Instructional Programs
- AP202 Class Size
- AP203 Instructional Resources
- AP204 Movies in Schools
- AP205 Family Life and Sex Education
- AP206 Religious Education
- AP207 Citizenship Education
- AP210 Transfer Lifting and Repositioning
- AP211 Functionally Integrated Programs
- AP212 Services for Students with Special Needs
- AP213 The HUB
- AP214 Work Experience Program
- AP215 Physical Education
- AP216 Driver Education
- AP217 Apprenticeship Credits
- AP218 Credit Recovery
- AP219 Student Volunteerism
- AP231 Purchase of Services
- AP260 Excursions Outside the School
- AP270 Home-Based Education
- AP275 Distance Learning
- AP290 Guidelines for Conducting Research Within Holy Trinity Catholic School Division
300 – Students
- AP300 Admission Of Students
- AP301 Review Process Regarding Intensive Needs Programming
- AP310 Student Supervision
- AP313 Illness in Care Student with COVID-19 Symptoms in School
- AP314 Exclusion of Students for Safety or Medical Reasons
- AP315 Administering Medications and Medical Treatment to Students
- AP316 Assistive Technology for Intensive Needs Students
- AP317 Service Dogs in Schools
- AP318 Provision of Menstrual Products to Students
- AP320 Student Records
- AP325 Reporting Suspected Child Abuse and or Neglect
- AP326 Search and Seizure
- AP330 Elementary School Student Attendance
- AP331 High School Student Attendance
- AP350 Student Conduct
- AP351 Student Discipline 2024
- AP352 Student Use of Personal Electronic Devices
- AP360 Communicating Student Learning
- AP370 Student Awards
- AP380 Student Governance
- AP390 Retention
400 – Personnel & Employee Relations
- AP400 Recruiting and Placement
- AP401 Criminal Record Check
- AP402 Employee Code of Conduct
- AP403 Reporting Criminal Charges
- AP404 Staff Allocation
- AP405 Employee Records
- AP406 Leaves
- AP407 Earned Days Off
- AP408 Work from Home
- AP409 COVID-19
- AP410 Illness in Care Staff with COVID-19 Symptoms in School
- AP412 Working Alone
- AP413 Employee Alcohol and Drugs
- AP414 Employee Assistance Program
- AP415 Recognition of Service 2025
- AP417 Transition to Retirement
- AP419 Accreditation
- AP420 Interns and Field Experience
- AP421 Professional Growth Supervision and Evaluation
- AP423 Redundancy Professional Staff Reductions
- AP450 Organizational Structure
- AP460 Employee Complaints & Concerns
- AP470 Executive Council
- AP490 Access To Schools-Visitors, Volunteers And Sales
500 – Business Administration
- AP500 Budget
- AP502 Accumulated Surplus
- AP505 Student Fees
- AP510 Charitable Donations
- AP511 Accounting Standards and Guidelines
- AP512 Tangible Capital Assets
- AP514 Payments
- AP515 Inventory Management
- AP516 Purchasing
- AP517 Cash Handling In School Buildings
- AP520 Fundraising
- AP525 Advertising and Corporate Sponsorship
- AP530 Insurance
- AP532 Personal Property Loss
- AP540 Facilities Planning
- AP541 Maintenance, Inspection and Safety
- AP542 Playground Enhancement Protocol
- AP543 Asbestos
- AP544 Community Use of Schools
- AP545 Break-In, Theft, and Vandalism
- AP546 Naming of Schools and Board Buildings
- AP547 Furniture Equipment Acquisition
- AP550 Transportation Services
- AP551 School Bus Safety
- AP552 School Bus Maintenance and Inspection
- AP553 Cancellation of School Buses 2024
- AP554 Student Conduct While Being Transported
- AP556 Use of Buses for Educational and School Related Activities
- AP557 Transportation in Private Vehicles
- AP558 Transportation in Fifteen (15) Passenger Vans
- AP559 Division Video Surveillance
- AP560 Transportation of Large Carry-on Items
- AP561 Transportation of Prekindergarten Students
- AP518 Travel, Meals, and Accommodations 2024